VIP-Media Check-in Table

*There may be separate volunteer positions and tables for VIP and media; to be determined by Planning Committee.  Responsibilities of each position would be similar.

Position Summary

Assist the VIP Reception Coordinator and Media/PR Coordinator with VIP/Media Registration and Information Table operations.  Facilitate positive VIP and media experience at the event.


  • Assist with table set up, and break down after the event
  • Obtain one two-way radio and headset from event management office, sign it out; return it to office at end of day, sign it in
  • Greet and register VIPs and media representatives upon arrival
  • Connect media with Media Coordinator or other staff designated as media host(s)
  • Distribute name badges, press kits, event schedules, maps and other competition-related materials
  • Provide information about FIRST and directions to various facility locations, and answer questions

Experience and Skills Needed

  • FIRST experience not required, but helpful
  • Should have VIP hosting or PR experience
  • General knowledge of facility and event layout
  • Outgoing personality
  • Strong interpersonal/communication skills
  • Self-directed individual
  • Ability to move about the facility
  • Ability to sit for long periods of time

Time Commitment

  • Commitment:               Minimum two days + Training
  • Approximate times:

Day                                                                         Times

Practice Day (the day before the competition)        8am – End of Day

Day One of the Competition                                   8am – End of Day

Day Two of the Competition                                   8am – End of Day

Note 1: Event schedules vary. Please check the event schedule and talk to your Volunteer Coordinator,  for detailed information on when you are expected to arrive.

NOTE: Volunteers should arrive on site 15-20 minutes prior to start of every shift in order to allow time to check in at the Volunteer Registration desk. 


Guidance provided by Media/PR Coordinator and/or VIP Reception Coordinator at event. 

Reporting Relationships and Supervision

Direct Supervision:   Volunteer Coordinator

On-site oversight:     Media/PR Coordinator and/or VIP Reception Coordinator

*Please Note: some events will conduct a pre-event evening Volunteer Orientation and Training.