Email Blast- Welcome to Week Two~Shipping & Drayage Information for Bag & Tag Exemption Teams~Team Updates~Event Reminders
Welcome to Week Two! As you are getting ready for your upcoming event(s), please review the important reminders below.
Shipping & Drayage Information for Bag & Tag Exemption Teams: Teams approved for bag & tag exemptions that are still waiting for their shipping & drayage information will be receiving it shortly. An email will be sent to the team’s Main, Alternate and Shipping Contacts in the coming weeks with the exact address that you will ship your robot to, along with the date to ship on. Team Support strategically plans when to send this information so your team ships at the appropriate time. We appreciate your patience while waiting for this information.
Team Updates: Team Updates will be available every Tuesday through Championship. Team Updates can be found here: http://frc-manual.usfirst.org/Updates/0.
Team Rosters and Consent & Release Forms: Please remember to print out your Team Roster! When you go to check-in at your event(s), you will be asked to produce your Team Roster along with any hard-copy Consent & Release forms attached to the Roster itself. Without these items, you will not be allowed to check-in!
Remember: Even if none of your team members completed an electronic Consent and Release form, you must still print out your Team Roster and physically pencil in the names of the students/mentors who provide hard-copies of the form. If you cannot pencil in all the student names n to the space allotted on the printed Team Roster, you may attach an additional sheet with the rest of the student names. Also, don’t forget that each Mentor on the team must have completed a hard-copy or electronic version of the Consent and Release Form in order to gain entrance to the event!
Extended Team Support Hours: Team Support will be available on Saturdays during competition event weeks from 12:00-5:00 pm EST. For assistance, please call 1-800-871-8326 x 0.
Championship (CMP) Qualification: Please visit: http://www.usfirst.org/roboticsprograms/frc/championship-eligibility-criteria to see a full listing of the merit based qualifying criteria.
Championship Registration process:
1. If your team qualifies at a competition event to attend the CMP, you will automatically be moved to the CMP waitlist the Monday following your event.
2. On or before Tuesday @ 5:00 pm EST following your event, please contact the Finance department via email at firstname.lastname@example.org or by phone (800) 871-8326 ext. 563 to make payment arrangements. Payment arrangements can be made by Check, Credit Card, Purchase Order from school or Commitment Letter from Corporate Sponsor. One of these forms must be received by the Tuesday following the qualifying regional by 5:00 pm EST. Commitment Letters and Purchase Orders must be paid to FIRST by check or credit card prior to Friday, April 12, 2013 for Regional events and Tuesday, April 16, 2013 for District Events.
IMPORTANT - If you do not register by the Tuesday deadline, your team will be removed from the waitlist and ineligible to register for the CMP (i.e., your spot will not be held past the Tuesday deadline!).
Robot Transportation to the Championship
All teams must ship their robot to the Championship no later than the Thursday following their final competition event. FIRST has provided the Pit Administration Supervisor with FedEx bills of lading, instructions on shipping, and information on the Drayage location for Championship for teams that have not already received donated shipping documents. Please note teams that have already received a Bag and Tag shipping exemption do not qualify for a donated FedEx Bill of lading to Championship.
DO NOT ship your robot to the Championship event unless you qualify at your regional event! Teams not registered for the Championship will be responsible for all costs associated with shipping their robot to and from the Championship. Only teams officially registered to attend the Championship will have their shipments home covered by the FedEx Donation.
Other Event Reminders:
Don’t forget your safety glasses! As most of you know, everyone is required to wear safety glasses at all times in the Pit area. When you are packing up to go to your event(s), please remember to pack safety glasses for every student and mentor who will be in the Pit area. FIRST has only a limited supply of extra safety glasses on hand, so we appreciate your efforts to supply enough safety Glasses for your entire team!
Please review the Safety Manual! You can view the Safety Manual here: http://www.usfirst.org/roboticsprograms/frc/safety-video-and-manual. It is important that teams obey all safety items, including wearing closed toe shoes, wearing gloves when necessary and practicing safe lifting techniques.
Do not save seats. It is not fair to other teams or to the public guests we hope to interest as team sponsors or volunteers.
Respect boundaries in the Pit area! Please be respectful of your fellow FRC teams by being aware of how much space your team is using in the Pit area. Per Manual Section 18.104.22.168 , every team is usually allocated a 10’x10’x10’ Pit space. Please be conscious of how much space your team is using in order to allow adequate workspace for your neighboring teams, and to ensure overall safety for everyone. We appreciate your Gracious Professionalism®!
Lost and Found Items: All Lost and Found items get packed on our trucks and return to FIRST headquarters. All lost item requests will be addressed after the Championship Event (when all trucks are back in Manchester).